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Invitational Tournament, Festival and Jamboree Planning for 2014

If your club needs new equipment, wants to offer more financial aid to players, or wants to pay for coaches to obtain new training, the Board of Directors sits down and starts brainstorming: Where do we get the money? There are all kinds of fundraisers out there, what would work best for our club? Someone suggests, why not go with what we do best, soccer? How about if we host a tournament?

Sounds simple, doesn’t it? You already have teams, coaches, fields, everything you need, right? Think again.

Hosting a tournament is not simply an expansion of what you already do as a club. It requires a highly motivated group of volunteers to run the tournament, along with resources such as helpers to work during the tournament, top quality fields and knowledgeable referees. It takes months to lay the groundwork for a successful tournament, and both the Board of Directors and the tournament volunteers must be committed to success before the decision is made to host one. Another factor that enters into the decision is the short length of summer tournament season in Minnesota. In 2013, there were 50 tournaments hosted by other organizations in the time period between the beginning of May and the end of July.

All this being said, there are clubs who do host successful tournaments year after year. How do they do it? They are committed to giving the teams participating in their event the best possible experience so that they and other teams from their club will want to return the next year. Sometimes they have to be unconventional, and offer some experiences in conjunction with their tournament that will make it unique, and stand out from all of the others. Other clubs have started hosting tournaments at non-peak tournament times, such as before the fall season starts.

After the Board has voted to host a tournament (recorded in the meeting minutes), the work begins. The first step is to apply for sanctioning through the Minnesota Youth Soccer Association (MYSA). There are several important deadlines that need to be met for hosting tournaments in the calendar year for 2014. They are as follows:

9/13/2013 The 2014 Intent to Host form stating tournament dates is due by 5:00 p.m. to the MYSA office (NO EXCEPTIONS).
10/12/2013 Mandatory Invitational Tournament/Festival/Jamboree Directors meeting at the MYSA office.
11/15/2013 International & National Invitational Tournament Sanction applications due by 5:00 pm at the MYSA office (NO EXCEPTIONS).
12/06/2013 MYSA-only Invitational Tournament/Festival/Jamboree Sanctioning applications due by 5:00 pm at the MYSA office (NO EXCEPTIONS).

2013–2014 MYSA Tournament Sanctioning Fees

International - $475.00 (U.S. Soccer Federation fees also apply.)

National - $350.00

MYSA-only - $250.00

Festival/Jamboree - $100.00

Organizations must be in good standing with the Minnesota Youth Soccer Association before they will be considered for sanctioning. Also, if you hosted a tournament, festival, or jamboree in 2013, all of the post-tournament reports must be filed with the Minnesota Youth Soccer Association office in a timely manner before you will be considered for 2014. This includes the referee report with the list of referees and the games they officiated. Questions can be directed to Mark Mahowald, MYSA Tournament Director, at mysatd@mnyouthsoccer.org or to Joe Golish, MYSA Program/League Administrator, at joegolish@mnyouthsoccer.org.

Sanctioning Forms

Post Tournament Report

In an effort to help automate the tournament reporting process, MYSA has created typeable pdfs that can be submitted electronically. The report has been broken down into four (4) parts:

Typeable PDF Instructions: These forms can be filled out (typed) online with your computer and then printed. Simply click on the areas to type and then you may tab around the document.

If you have any questions, please contact by telephone Joe Golish at 952-933-2384 (800-366-6972) or by email at joegolish@mnyouthsoccer.org.